Interview Questions administrator

Best SharePoint administrator Interview Questions and Answers with topic wise:


Recycle Bin | MMS | ManagedVsCrawledProperties |
Showing posts with label interview Questions. Show all posts
Showing posts with label interview Questions. Show all posts

Wednesday, January 20, 2016

SharePoint Interview Questions and Answers: EventRecievers1

  1. How to handle the access denied event for RunWithElevatedPrivileges?
  2. How to define/use SPSite and SPWeb objects in event receivers?
  3. How to handle the event receiver scope level  in event receiver?
  4. The Modified By/Modified columns should not be updated if there no changes made in the SharePoint list/library?
  5. Dispose objects in event receivers?

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Answers for the above questions are in progress and published soon.

Friday, January 23, 2015

sharepoint interview questions with answers: ListVsLibrary

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Move documents between document libraries along with versions?
You can only copy the documents to others along with major version only.

Exception: “The data source control failed to execute the update command
Got the above exception while trying to attach the file to the list item in MOSS2007
The reason for the exception is attaching file name exceeded the limit (max size limit for single file is 128 characters).

Exception: “The specified file or folder name is too long. The URL path for all files and folders must be 260 characters or less (and no more than 128 characters for any single file or folder name in the URL). Please type a shorter file or folder name”
By default, SharePoint limitation for Size of URL is 260 characters.
Microsoft recommended size limit for single file name is 128 characters and URL limit is 260 characters. 
I have uploaded one document to the document library and when I open it through browser the size of the URL is 258 characters(max limit 260) and later on I have changed the web application “http://India.com” tohttp://allindia.test.IND.com and now my the document size of the URL is 263 characters(means exceeded the limit).

As per my understanding: you can’t edit/download the document but we can view the document through browser.

Saturday, January 10, 2015

SharePoint administrator interview questions and answers: Recycle Bin3

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Is it possible to re create the same site collection after immediate deletion of this?
We can recreate the site collection after immediate deletion of site but before starts we have to perform either of the below two actions otherwise you will get the below exception:
               "A site collection with the same URL is already in the Recycle Bin"

Action#1: Manually starts the “Gradual site delete:” timer Job.
Action#2: Return the “GradualDelete” parameter a $False in the PowerShell
Note: Microsoft recommending does not use the action#2 for in case of deleting the site collection which has larger volume. Reason it increases the load on the system during the deletion process.

I delete a site which has other sub sites. Now, is it possible to restore the deleted sub sites? I mean is it possible to restore the child sites without first restoring the parent sites.
Remember, Restore a child of site that has also been deleted, you need to restore the parent first. For example: If you try to restore “/sites/site1/subsite1/subsite2/sub3” before restoring the parent /sites/site1/subsite1/subsite2”, nothing happens.

Getting the exception “Specified method is not supported” while trying to delete the site?
Upgrade your databases to SP1.

What is the method to delete all the deleted site collections in web application?
Method to delete all the “deleted” site collections under a specified web application.

Get-SPDeletedSite -webapplication http://sharepoint | Remove-SPDeletedSite

Note: You will be prompted to delete them one by one, if you want it to run through them all without further prompts just enter the letter “A”

How to delete site that has other sub sites sharepoint?
SharePoint will give error “you can’t delete a site that has sub sites when we try deleting a site having sub sites”.
Good tip to overcome this and delete the site along with sub sites is using Site content and structure
In SP2007: using stsadm cmd, you cannot delete the sub site if it contains other sub sites.

Scenario on Office 365:

Deleted site collections go into the site collection Recycle Bin and are retained for a 90 day period. If you accidentally delete a site collection, it can be restored from the site collection Recycle Bin by a site collection administrator within 90. If you need a site collection restored after this 90-day period has elapsed, it can be restored by Microsoft within 14 days by contacting Office 365 via a Service Request.

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Please provide your valuable feedback if it's really helps you.

Wednesday, September 3, 2014

SharePoint administrator interview questions and answers: Recycle Bin 2


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How can we restore the deleted sub site from the Recycle Bin in SharePoint 2007?
There is no direct way to restore the deleted sites from the Recycle Bin in SharePoint 2007. But there was a wonderful tool from Codeplex: Site Delete Capture http://governance.codeplex.com/ to back up sites automatically when they gets deleted, So that we can restore a deleted site collection in SharePoint 2007.

From the SharePoint 2010 onwards, we can restore the deleted sub site from the second stage of recycle Bin. If we delete the sub site, SharePoint will keep the deleted site in site collection recycle bin.
Note: You can find the deleted site secondary recycle bin i.e  “Deleted from end user Recycle Bin

Is it possible to recreate the deleted site in sharepoint? [Means i have deleted a  site(http://ab.com) and trying to recreate with the same]?
Sol: In MOSS2007, When you delete a Site from the site settings it is deleted permanently. That meanns we can able to recreate the same once got deleted but from SharePoint 2010 onwards, When you delete a Site from the site settings it is deleted gradually.
Means, if you delete a site, and then create the site with the same name, SharePoint will ask you if you wish to permanently delete the site from the recycle bin so that you can re-create the site


How to restore the deleted site collection in SharePoint?
In prior versions of SharePoint Server 2010, if a site collection (that is, an SPSite object) was accidentally deleted, there was not a direct way of restoring a specific deleted site collection. The only method to restore a deleted site collection was to restore the entire farm from a backup. This was costly and time consuming, and typically was not performed.

When a site collection is accidentally deleted in SharePoint Server 2010 with SP1, the deleted site collection is stored in the SPDeletedSite object, not the SPSite object. Therefore, to restore a deleted site collection, you must use the Restore-SPDeletedSite Windows PowerShell cmdlet or programmatically access the object model.

E.g.:  Get-SPDeletedSite -Identity /sites/sitename | Restore-SPDeletedSite

My SharePoint site has exceeded the mentioned  Quota size limit but users still wants to add new doc to the document library? How can we achieve this?
Shorter way: Delete the unwanted data from the second stage of Recycle Bin.

Longer way: Increase Quota limit to the web application.

Note: Go with the second option only in case of if there is no unwanted data available in Recycle Bin. But keep in mind Release required to change the Quota limit [Why I mentioned “Release” point here we cannot directly change anything until unless get approval from the business users in higher level organizations].

Realtime Scenerio: I created site with 200MB of size and uploaded 200MB size of files to the document library[e.g:  2files and each one is having 100MB of size]. Later on, deleted those documents from the document library. But when I try to upload the 50MB of file again to the document library got the exception and it says: site Quota is FULL.
The reason for the exception is, those deleted 200MB files are still stays in first stage of Recycle Bin. Solution: Delete those from the both first stage/second stage Recycle Bin and then try to upload or increase the site Quota.

Note :2nd stage of Recyle Bin, overwritten the old data when it exceeds.

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SharePoint administrator interview questions and answers: Recycle Bin

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What is Recycle Bin in sharepoint?
SharePoint has introduced a new feature called Recycle Bin to keep the deleted items, documents. Speciality of this feature is we can easily restore the accidently deleted items and files from the Reycle Bin. 

Recycle Bin Stages:
SharePoint supports two levels of Recycle bin. The initial or First level Recycle bin comes into picture when the user deletes an item from a list. Once the item is deleted again from the First level of Recycle bin it moves to the second stage of Recycle bin.
1st stage, known as the “end user recycle bin”
2nd stage, known as the “deleted from end user recycle bin”.
2nd stage Recycle Bin has a setting of site quotas for space limitations. If it reaches its quota limit, older items will be overwritten. If you are not enabled site quotas then 2nd stage recycle bin will have no space limitations.

Use the 2nd Stage Recycle Bin to define how long deleted items will stay in the site collection's Recycle Bin that only the administrator can use (Default: 50 percent of the disk quota for the web application. For example, if you have allotted 1000 MB of space for the web application, SharePoint will add 50 percent more (i.e., 500 MB) to that quota (a total quota of 1500 MB) to be used for the second-level Recycle Bin. When this limit is exceeded, the oldest items will be removed from the second stage Recycle Bin.
Note: First stage of Recycle Bin available at site level and only one Second Stage Recycle Bin available per Site Collection.

Below IMP points should keep in mind ever:
  1. The Site Recycle Bin feature is newly introduced in Service Pack 1 from SharePoint 2010, if you haven't installed ServicPack 1 for your SharePoint 2010 when you deleted the site collection; you need to restore the content database.
  2. The Recycle Bins can contain multiple copies of a document that each have the same file name and source. These documents cannot be restored over an existing copy of a document.
  3. The Recycle Bins cannot be used to recover previous versions or accidental overwrites of documents.
  4. Turning off the Recycle Bin for a Web application empties all Recycle Bins and permanently deletes all items in them and can only be restore from a backup.
  5.  If you have not enabled site quotas, the 2nd stage recycle bin will have no space limitations.

Who can view the 1st stage recycle Bin?
Minimum Permssions levels: Contribute, Design, or Full Control Permissions and site collection administrator.

What are all the minimal permissions required to restore the deleted items?
The deleted items can only view of their own and site collection administrator.
Recycle bin access permissions: Contribute , Design, and Full Control permissions.

What are all the permissions required to restore the deleted objects from the second stage of Recycle Bin?
Only the Site Administrator can restore objects from the site collection Recycle Bin.
You should have minimum site collection administrator permissions to restore the other’s deleted data from the Recycle Bin. Means the users who have deleted the content will be able to see the content in the recycle bin and next site collection administrators can view other’s data.

How many days the deleted content will be available in Recycle Bin?
The deleted object will stay in the Recycle Bin for 30 days by default.
After 30 days, the object is moved from the site's Recycle Bin to a site collection Recycle Bin.
All together is 30days: If deletes the item from the first stage recycle bin after 10 days. It moves to second stage recyle bin and stays there another remanining 20days. 

Which timer job cleans the recycle bin data if exceeded the time?
The “Recycle Bin” Timer job and it by default scheduled on daily basis in MOSS2007 and from 2010 onwards scheduled on weekly basis.

How to delete an item permanently from the SharePoint list?
Recycle () method: used for to move the items to the Recycle Bin
Delete () methods: used for to delete the items permanently.

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Friday, August 29, 2014

SharePoint interview Questions and anwers: Masterpage1

  • v4.master - This is default master page
  • Default. Master - this is used to support the 2007 user interface
  • Minimal. Master
  • Simple. Master- it is used for accessdenied.aspx, confirmation.aspx, error.aspx, login.aspx, reqacc.aspx, signout.aspx & webdeleted.aspx pages
V4.master:  Default master page for most non-publishing sites in SharePoint 2010. It is also the default system master page in both SharePoint Foundation and SharePoint Server.
Default.master: Helpful from upgrading MOSS 2007 sites to SharePoint 2010 sites.
Minimal.master: page is best suited for pages with minimal branding and navigation. The minimal.master is used with search pages and Office web applications.
Simple.master: Master page used for error and login pages. It lives in the fi le system and is not available in the master page gallery.
MWSDefaultv4.master: Found in the master page gallery of meeting workspace sites.
Nightandday.master: page contains controls specialized for publishing web content management.

V4.master: Default team site master page. Provides ribbon bar and other UI changes.
Characteristics:
  • Site actions are updated for 2010 and appear on left.
  • Ribbon bar is available
Default.master: Sites upgraded from SharePoint 2007 use this unless they are changed to use a v4 version.
Characteristics:
  • Site actions on right side and are same as SharePoint 2007 version
  • No ribbon bar
What is Page Layout?
Page layout dictates the overall look and feel of a web page. A page layout relies on a content type to determine the kind of content that can be stored on pages. Page layout contains field controls and web part.

Master pages and page layouts dictate the overall look and feel of your SharePoint site.
Differences are
Master pages contain controls that are shared across multiple page layouts, such as navigation, search, or language-preference for multilingual sites. Page layouts contain field controls and Web Parts
Page layouts can be used by all page instances that are based on that page layout. Master pages can be used by all page instances in a site.

Site navigation provides the primary interface for site users to move around on the sites and pages on the site. 


  1. Navigation controls on master pages
    1. Top link bar navigation
    2. Quick Launch navigation
    3. Breadcrumb navigation
    4. Tree view navigation
    5. Metadata navigation
  2. Navigation controls on page layouts
    1. Summary Links
    2. Table of Contents
    3. Content Query
  3. Navigation Web Parts
    1. Categories
    2. Site Aggregator
    3. Site in Category
    4. Tag Cloud
Ribbon Interface act as the UI enhancement in the product. It provides the commands to be executed in the form of Icons and tabs.

Select Empty Sharepoint template as a project template and select the module item for master page and css.
<Module Name="CustomMaster" Url="_catalogs/masterpage">  <File Path="CustomMaster\custommaster.master" Url="custommaster.master" Type="GhostableInLibrary" />
"Url="_catalogs/masterpage"" means this will be deployed to the master page library in SharePoint.
<Module Name="CustomCSS" Url="Style Library"><File Path="CustomCSS\DAVCSS.css"  Url="CustomCSS/yourfile.css"  Type="GhostableInLibrary" />
"Url="Style Library"" means this will be deployed to the style library in SharePoint.
Now add the following code in the feature receiver class file that contains above modules. Right click on the feature and click "Add Event Receiver"
public override void featureactivated(spfeaturereceiverproperties properties)
  {
      spsite currsite = (spsite)properties.feature.parent;
      spweb curweb = currsite.rootweb;
     uri masteruri = new uri(curweb.url + "/_catalogs/masterpage/custommaster.master");
     curweb.masterurl = masteruri.absolutepath;
     curweb.custommasterurl = masteruri.absolutepath;curweb.update();
   }
   This will apply the master page on activation of the feature.
  public override void featuredeactivating(spfeaturereceiverproperties properties)
  {
         spsite currsite = (spsite)properties.feature.parent;
        spweb curweb = currsite.rootweb;
       uri masteruri = new uri(curweb.url + "/_catalogs/masterpage/v4.master");
       curweb.masterurl = masteruri.absolutepath;
      curweb.custommasterurl = masteruri.absolutepath;
       curweb.update();
    }

3 steps involved to add the user control
Create and deploy user control
Register user control in the target
<%@ Register TagPrefix="MyUserControl"  TagName="UserName" Src="~/_controltemplates/MyUserControl/MyUserControl.ascx" %>
Insert the user control wherever required.
<MyUserControl:UserName id="MyUserControl1" runat="server" />
Note: For webpart (Page.LoadControl method)
Use SharePoint designer. Register the namespace of the web part class using <% Register directive. Then use the specified tag prefix from "Register" directive to add the instance of Web part class. Web parts outside the web part zones are referred as static web parts and behave as normal web control.
Register the custom css file as below .
<SharePoint:CssRegistration name="<% $SPUrl:~SiteCollection/Style Library/Custom/styles.css %>" After="corev4.css" runat="server"/>
In CSS, we can wirtie the style for attaching image
background:url(../images/mainBG.jpg)

With the help of delegate control, we can take any OOB control of SharePoint and replace with our custom control without any modification in the SharePoint page. So that new custom control overrides the existing one.
So the delegate control provide one of the option to add control (either server control or user control) on a SharePoint page
For example : In master page SearchBox control is included as  <SharePoint:DelegateControl runat="server" ControlId="SmallSearchInputBox" />
This delegate control object uses features to locate the control which is specified in ControlId.
We can overwrite the above delegate control by presenting the below code in Element file of feature  <Control Id = "GlobalNavigation" Sequence="90"  ControlSrc="~/_ControlTemplates/ucGlobNavDelegateControl.ascx" />

AdditionalPageHead,  GlobalSiteLink(), GlobalSiteLink1, GlobalSiteLink2, SmallSearcgInputBox,
TopNavigationDataSource, PublicConsole, QuickLaunchDatasource
Searching through the main master page, Seattle.master, I’ve found these three new DelegateControls:
PromotedActions
SuiteBarBrandingDelegate
SuiteLinksDelegate
 
You can enable a Web Provisioned event receiver
using (SPWeb childSite = properties.Web)
 {   using (SPWeb topSite = childSite.Site.RootWeb)
  {    childSite.MasterUrl = topSite.MasterUrl;
       childSite.CustomMasterUrl = topSite.CustomMasterUrl;
      childSite.Update();
   }
 }
Using the SharePoint web interface or SharePoint Designer 2010
Using a master page
Using a page layout
Using a Content Editor Web Part
This has to be done in the site definition file system. I don't think there is an Interface for that, but it can be via SPD though.

List Attribute Id= 116

Changes in topnavigation control in  master page.
Ref: http://erikswenson.blogspot.in/2010/11/update-hide-first-tab-in-sp-2010.html

Master page and page layouts options missing in the left navigation in SharePoint designer2010
Users having site ownership privileges are able to view the site's Collection Administration pages but will not see the link enabling them to make the appropriate settings change.
Site collection administrators will enable the “Enable SharePoint Designer “(Site Actionsà SiteSettingsàselect SharePoint designer settings under site collection Administration category)

Conditionally renders the contents of the control to the current user only if the current user has permissions defined in the PermissionString.
<Sharepoint:SPSecurityTrimmedControl runat="server" PermissionsString="XYZ">
</Sharepoint:SPSecurityTrimmedControl>